Understanding Permissions

In MangoApps you can keep information safe, secure, and available only to select people with permissions. Learn about the different types of permissions below.

Domain Permissions

Network Administrator: Network Administrators have distinct privileges over normal users. They have complete access to content, users, Groups, and Projects. Network Administrators can access the Admin Portal where they can change domain-wide settings. They can add and remove new users, reset passwords, create new Projects and Groups, manage security settings, and much, much more. You can find an entire list of what Network Administrators can do in this How do I create administrators in MangoApps? help article.

Network User: Network Users are normal users without any administrative privileges in the Domain. Depending on your settings, network users can have external email addresses (from outside the company’s Domain) or they can be restricted to having only internal email addresses.

Guest User: If Network Users or Admins want to collaborate with an associate who doesn’t have a Domain email address inside of MangoApps, they can do so with our Guest User feature. Invitations can be sent to anyone with an email and they can use MangoApps as a Guest User. For security purposes, Guest Users are restricted to the Groups and Projects they’re invited to, so they cannot view content or make posts outside of their own Teams. This setting can be turned on or off by a Network Administrator in the Admin Portal.

File Permissions

Anytime you upload a file, you can choose to give it any of the five following permission levels to ensure only the people you want to see your files do.

Owner: After uploading a file, you are automatically designated the Owner of the file. Owners have special permissions, including the ability to View, Upload, Download, Share, Edit, Check Out/In, Publish, Move, Delete, and Restore files. They also have the ability to control comments on files.

Editor: Editor permissions include the ability to View, Upload, Download, Share, Edit, and Check Out/In files. They also have the ability to control Comments. All Network Users have Editor access.

Viewer: Viewer permissions include the ability to View and Download the file as well as the ability to leave Comments on it.

Viewer (No Download): Viewer permissions include the ability to View and leave Comments on it,  but not able to download the file.

No Access: The No Access setting disables users’ ability to view or interact with the file.

Intranet Permissions

Intranet Admin: These users are able to update Company Info pages and create Company News Posts and Announcements.

Team Permissions

Additionally, MangoApps features 3 User Permission levels for Teams (AKA Projects, Groups, and Departments): Administrator, User, or Guest User. These Permission Levels never override Domain User Permissions. Rather, they are Permissions only applicable on a Team level.

Group, Project, Department Administrator: Team Administrators can manage users and information on the Team they are administrating. They can add and remove users, configure Team settings, determine whether a group is private or public, customize Team banners and pages, and much, much more.

Group, Project, Department Network User: A Team Network User is like a regular Network User, only the individual has access to content and can post content within the Team they are a part of.

Group, Project, Department Guest User: Guest Users are team members who can only communicate with other Team members. They do not have access to other member or areas outside of the Team they were invited to.

Learn more about managing user access and permissions in this What types of user permissions does MangoApps support? help article.

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