Learn More About Projects
From file permissions to project admins, project pages, and wikis, here we’ll delve deeper into what can be done with projects in MangoApps.
Did you think that was all you needed to know about Projects? There’s much more! Read on for more ways you can use Projects to your benefit.
Project Admins, Members, & Guest Users
Projects can have Admins, Members, and Guest Users. Here’s a rundown of what these are and what kind of permissions each one has.
Project Administrators are the users that create the Project along with any additional members they choose. Project Admins can change a variety of Project settings. They can approve members for Private Projects. They can also change Admin only project settings, like change project dimensions, determine which modules are available, organize project pages, and much more.
When you join Projects, you will have Project Members — other users who are also a part of the “team” you joined. These members have access to the information and updates you add to the projects you share. They can like, comment on, and participate in any posts or updates you make.
Guest Users can be invited to a Project. They are members who do not have access to information outside of the Project they belong to. Guest Users can be suppliers, contractors, or other collaborators who are not already part of your network.
Project File Sharing & Permissions
Sharing a file in your project is as easy as attaching it to an update, comment, or post. After you share a file, colleagues can make edits to it and upload a revised version. A history is kept of files shared so older versions can be accessed anytime.
There are four granular permission levels that can be assigned to your documents: Owner, Editor, Viewer, and No Access. Learn more about each one below.
Owner Permissions include the ability to View, Upload, Download, Share, Edit, control Comments, Check Out/In, Publish, Move, Delete, and Restore files (Admins have owner access).
Editor Permissions include the ability to View, Upload, Download, Share, Edit, control Comments, and Check Out/In documents (Network users have Editor access).
Viewer Permissions include the ability to View, Download, and leave Comments.
No Access setting disables Users’s ability to view or interact with the file.
Project Updates vs. Posts
It’s easy to update your Project in MangoApps. Start by clicking on the Projects tab from the left-hand navigation. Select the Project you would like to update or change the All Projects dropdown to My Projects to narrow down your search.
After clicking on the Project, click on the Update text box at the top. Write your Update and click share when you’re ready. Feel free to attach as many files as you like. You can also check the Read Acknowledgment box to receive notifications as to who acknowledges and reads your update. Here you can also choose who can see your update, network users or all project members.
Posts are better for sharing important information, because you can give Posts special permissions and make them more noticeable by turning them into Announcements or Must-Read Posts.
You can make a Post in your Project by clicking on the Posts link on your left sidebar. This will bring you to your Posts page.
Here you can either make a New Post or a Quick post. Make a Quick Post by entering content in the Quick Post text box. To make a New Post, click on the Post Tools icon in the upper right corner of your screen and then on the New Post option.
When making a New Post, you have a full WYSIWYG toolbar which allows you to format text similarly to how you would in an application like Microsoft Word. Comments can be turned on or off. You can choose to make your Post a Must-Read Post or Announcement. In addition to this, you can also set editing permissions for the post and add tags so they are easier to search for.
Making a Quick Post is the same as making a New Posts, only the text box is available after clicking the Posts link, so you have quicker access to it. With Quick Posts you also have fewer options than you do when making a New Post.
You can still attach files to your Post and make it an Announcement, but you cannot set permissions or make a Quick Post a Must-Read Post from this page.
If you want to do more with your Quick Post, you can click the More Details button, and it will save your current Post and take you to the New Post page where you can set permissions and alter your Post’s settings.
Project Pages vs. Wikis
Project Pages can be created for information that is long-lasting. Pages work well for long-term goals and project resources. Create pages for your project by selecting the Pages link on your left sidebar.
Wikis are documents tied to projects. You can use Wikis to share plans, lists, tasks, and instructions. You can make Wikis public or private.
You can work together on Wikis with other project members by changing your Wiki’s permission settings. You can also format your Wikis in various ways in the Wikis Tools and Wiki’s Page Properties section.
Use Tasks To Keep Projects On Track
The main difference between project tasks and ad hoc tasks is the visibility permissions defined by the project. All project members can see each project task. There is no way to restrict project members from seeing project tasks.
Another key difference is that project tasks can be assigned to a project member specifically or can be assigned to no specific member of a project. Unassigned project tasks are called Project Task Pool tasks because any project member can make themselves responsible for the task simply by clicking the “Assign to me” button.
The last key difference that we’ll mention is that project tasks effect the health of a project — if there’s too many overdue tasks, the project becomes at risk. The threshold for the number of overdue tasks to put the project at risk is determined by the project administrator.
Use Project Pages To Document Project Details
In addition to long-lasting material, like project resources and goals, you can also use Project Pages to document project details, like who’s in charge of what, the progress your project has made so far, and things like this.
You can edit and change your Project Page settings at anytime by selecting the Page Tools icon in the upper right corner of your screen. Choose whether your Project Page can be viewed by non-members. You can also disable or enable comments.